When people ask me about proofreading, they tend to have different ideas about what proofreading means. Their expectations will vary depending on what industry they’re in, why they’re interested, and whether they’ve worked with proofreaders before.
When someone says they’re looking for a proofreader, it’s really important to start with a conversation about what they want to achieve with proofreading.
This being the case, I’ll talk about understanding what you need and proofreading, as well as briefly mentioning copyediting and proof-editing.
Proofreading is the final stage in editing a document, before you share it or publish it. It is the last double-check and tidy-up. It comes after the typesetter/designer’s work, and it’s done when the document is in its final layout.
I’m going to talk about the ‘document’ here. These principles apply to whatever you’re going to share or publish, whether it’s a report, a blog, a book, a website, a CV or another piece of content.
Proofreading can be done on screen or on paper and is often done ‘blind’ these days – the proofreader doesn’t see an edited version of the document before they proofread. It can be useful to have different people to do the proofreading and editing stages as that adds extra sets of eyes to the process.